01.01 We at Texas State are committed to the
provision and maintenance of appropriate physical facilities which contribute
to a comfortable and conducive learning and work environment. The following
procedure contributes to the fulfillment of this policy.
01.02 Regents' Rules determine policies concerning
the actual naming of a facility and the text which is to be included on a
plaque for that building (see Chapter III in Regents' Rules).
01.03 The purpose of this policy is to establish the
procedures for ceremonies associated with dedicating buildings. Types of
building dedications include:
a. Dedications of new buildings
1) The dedication of a new building will normally be held in
conjunction with a meeting of the Board of Regents on campus.
2) Participation of the entire Board of Regents will be an integral
part of a new building dedication.
b. Dedication of buildings which are being
renamed and rededication of renovated/reconstructed buildings
1)
The dedication of a building which has been renamed or rededication of
renovated/ reconstructed buildings will normally not be held in conjunction
with a meeting of the Board of Regents.
2) While participation on the part
of the Board of Regents will be encouraged, participation will likely involve
only representatives of the local committee of the Board of Regents.
c. Dedication of new or renamed
renovated/reconstructed buildings that honor major donors requires special
consideration for ceremony scheduling, involvement of regents and invitation
list development.
01.04 Formulation and Approval of Plans
a. Upon approval of a contractor for a new
building or immediately following a meeting of the President's Cabinet at which
it has been decided that a building will be renamed, the Vice President for
Finance and Support Services (VPFSS) will call to the President's attention the
need for the appointment of a Dedication Committee. Procedure for appointment
of the Dedication Committee will be filed in the VPFSS Office.
b. The Dedication Committee will develop plans and a recommended
budget for review by the President's Cabinet and approval by the President.
Guidelines for formulation of plans will be filed in the VPFSS Office.
c. Every May, the Director of Special Projects will provide an
estimated budget for building dedications to be held the following year for
inclusion in the discretionary budget approved by the President.
01.05 Follow-up and Evaluation
a. Within one (1) week following the dedication, appropriate letters
of appreciation to all distinguished guests will be prepared for the
President's signature by the Dedication Committee Chair.
b. Within two (2) weeks following the ceremony, the Chair will call a
meeting of the Committee to evaluate procedures and policies. The Committee
will forward a final evaluation to the President as soon as possible but no
later than six (6) weeks following the dedication.
02.01 Reviewers of this UPPS include the following:
Position Date
Mr. William A. Nance, Vice President October 1 E6Yfor Finance and Support Services Mr. Kevin Gilley October 1 E6YDirector, Sponsored Projects
This UPPS has been approved by the following
individuals in their official capacities, and represents UPPS policy and
procedure from the date of this document until superseded.
Mr. William A. Nance, Vice President for Finance and
Support Services; senior reviewer of this UPPS
Dr. Denise M. Trauth, President