Hazardous
Materials and Waste Management UPPS
No. 04.05.06
Issue No. 7
Effective Date: 07/10/2008
Review: October 1 E3Y
01.01 Hazardous materials and hazardous waste can
pose a threat to students, employees, visitors and the environment if managed
improperly. To minimize the possibility of such threats, appropriate
practices and procedures are essential. The purpose of this policy is to
establish a hazardous materials and hazardous waste management program.
01.02 Environmental Health, Safety and Risk
Management (EHS&RM) has primary responsibility for the University’s
hazardous materials and waste management program. The Director of EHS&RM
(or designee) is authorized to take action to assure compliance with applicable
regulations and policies and to minimize physical and environmental threats on
university property (whether owned or leased). This includes having
delegated authority from the President to order the cessation of activities or
operations, as needed, to administer this policy.
01.03 The University is registered as a hazardous
waste generator by the Environmental Protection Agency (EPA) and the Texas
Commission for Environmental Quality (TCEQ). Procedures outlined in this UPPS
are designed to promote the protection of health and the environment by
compliance with applicable regulations.
01.04 Hazardous materials and waste that are not
properly packaged and labeled may not be transported.
01.05 University employees who transport regulated
quantities of hazardous materials or hazardous waste are required to maintain a
valid Texas commercial driver’s license.
01.06 Non-compliance with hazardous materials and
hazardous waste regulations can result in violations being charged against the
University by regulatory agencies, as well as the assessment of fines and other
costs.
Disciplinary
action may be taken against university personnel or students who do not comply
with this policy and associated regulations.
02.01 Hazardous Materials – any materials that may
present a health or physical hazard to individuals when handled in the normal
course of their work.
02.02 Hazardous waste – any substance identified or
listed as a hazardous waste by the administrator of the United States
Environmental Protection Agency (EPA), 40 CFR 261, Identification and Listing
of Hazardous Waste.
02.03 Biohazard waste – any contaminated waste
material that is capable of transmitting disease to workers or handlers.
02.04 Departmental Hazardous Waste Generator – any
department or activity associated with the University with processes or
experiments resulting in a hazardous waste.
02.05 Management Program – related to this policy,
management encompasses the functions of acquisition and use of hazardous
materials and disposal of hazardous waste.
02.06 University Hazardous Waste Management Unit – a
university facility that is registered with TCEQ for storage of hazardous waste
prior to shipment for disposal.
02.07 Spill Prevention Plan – a written policy that
includes emergency procedures for spill prevention and clean up of hazardous
materials or hazardous waste.
02.08 Chemical Hygiene Plan – a written program
developed and implemented by the department which sets forth procedures,
equipment, personal protective equipment, and work practice that 1) are capable
of protecting employees from the health hazards presented by hazardous
chemicals used in that particular work place and 2) meet Occupational Safety
and Health Administration (OSHA) requirements.
02.09 Departmental Hazardous Materials Coordinator –
an individual who is designated by the academic department chair or account
manager to act as liaison with the EHS&RM for proper management of
hazardous materials used or waste generated by their department.
03.01 Hazardous materials or materials which may
become hazardous waste must be handled in such a way as to protect that health
and safety of university students, personnel, property, and the
environment. (See also UPPS No.
04.05.05, Hazard Communication Program.)
03.02 Purchase of Hazardous Material
a. Hazardous materials should be purchased in a
manner that minimizes the quantity of hazardous materials in the work area and
hazardous waste generated.
b. Because of federal and state regulations
regarding the procurement of hazardous materials, all such purchases must be
via an approved university purchase order. Use of alternate approved
university procurement methods, including procurement cards (P-cards) to
purchase hazardous materials is strictly prohibited.
c. Departments should coordinate their hazardous
material purchases with other university departments, to minimize individual
departmental quantities ordered and stored while realizing the cost saving from
volume purchases.
03.03 Hazardous materials must be stored in a safe
and secure area that cannot be accessed by unauthorized individuals.
03.04 Appropriate supervision and training is
required for all situations in which hazardous materials are utilized at the
University. (See also UPPS No.
04.05.05, Hazard Communication Program).
04.01 Management of hazardous waste for disposal is
strictly limited to Environmental Health, Safety and Risk Management.
University departments or areas that handle hazardous materials and hazardous
waste are not authorized to undertake disposal procedures without contacting
Environmental Health, Safety and Risk Management.
04.02 The disposal of hazardous waste by hazardous
waste generators is strictly controlled by local, state and federal
regulations. All university departments, activities, and personnel shall
be familiar with and comply with applicable regulations regarding the safe
handling, labeling, and disposal of hazardous waste. These include:
a. 31 TAC Chapter 335, Industrial Solid Waste,
and Municipal Hazardous Waste Regulations; TCEQ. http://www.tceq.state.tx.us/index.html.
b. 40
CFR, Parts 260 through 265, Identification and Listing of Hazardous Waste; EPA.
www.epa.gov
c. 29 CFR, Part 1910; Occupational Safety and
Health Standards Act (OSHA). www.osha.gov
d. UPPS No.
04.05.05, Hazard Communication Program.
e. City of San Marcos Wastewater Pre-treatment
Ordinance. www.ci.san-marcos.tx.us
04.03 Biohazard waste generated at the University is
to be collected in approved biohazard bags or containers. Biohazard waste
requires special treatment on site at the generation point, when feasible. If
treatment cannot be performed on site, EHS&RM will assist departmental
generators in securing an appropriate means of disposal.
04.04 Timeframe for disposition of hazardous waste –
removal of hazardous waste from a university department or area should be
accomplished within 72 hours of being characterized as hazardous waste.
Departments or areas that have hazardous materials or materials which may
become hazardous waste must contact EHS&RM to arrange for disposal.
Generally, the items will be moved to a designated hazardous waste unit.
04.05 Hazardous waste will be stored in a designated
university hazardous waste management unit where an authorized contractor can remove
the waste for disposal. Alternatively, EHS&RM may arrange for the
authorized contractor to pick up hazardous waste directly from a university department
or activity. Hazardous waste must be properly characterized prior to
removal from the generating department or area.
04.06 Departmental hazardous waste generators must
continually monitor the hazardous waste being generated in their area and
coordinate with EHS&RM to have the waste removed as it is generated.
05.01 Environmental Health, Safety and Risk
Management (EHS&RM) has primary responsibility for the following duties
associated with the management program for hazardous materials and waste:
a. Act as the custodian of required regulatory
records for EPA, Department of Transportation (DOT) and TCEQ.
b. Provide,
as office of record, all necessary reporting requirements to local, state, or
federal agencies as it pertains to the management of hazardous materials and
waste.
c. Coordinate
disposal of all university hazardous waste, including acting as liaison between
the hazardous waste generator (university department or activity) and the
hazardous waste disposal contractor. EHS&RM also develops
specifications and obtains bids, in accordance with university purchasing
guidelines, for the University’s hazardous waste disposal service.
d. Assist
department heads, account managers and other university personnel in managing
their departments’ hazardous materials and waste. This includes
interpreting applicable regulations, coordinating or conducting personnel
training, and establishing coordinated inspections of work areas.
e. Identify university departments or activities
which are Hazardous Waste Generators based on the use of hazardous materials in
the work area that are not used up in a process or equipment and which require
disposal. Ensure that each hazardous waste stream is properly characterized for
inclusion in the University's Notice of Registration (NOR) to the TCEQ. University
activities that have been identified as hazardous waste generators are listed
in Attachment
I, List of Generators.
f. Coordinate
with TCEQ, EPA and DOT, as required, to resolve matters relating to the
regulation of hazardous waste.
g. Assist departmental hazardous materials
coordinators to develop spill prevention plans, chemical hygiene plans, prepare
hazardous waste for disposal, and assist emergency response agencies to control
a spill or potential chemical hazard.
h. Review
and approve departmental chemical hygiene or spill prevention plans.
05.02 Department Heads and Account Managers – all
university department heads, account managers, and other personnel who are
responsible for a department or activity in which hazardous materials are
utilized or in which hazardous waste is generated have primary responsibility
for assuring that applicable federal, state and local regulations and
university policies and procedures are followed. Other responsibilities
include:
a. Maintain a Work Area Chemical List (WACL) and
Material Safety Data Sheet (MSDS) file. Identify those chemicals that contain
hazardous ingredients and require the use of appropriate personal protective
equipment (PPE), while insuring that storage, handling, and disposal is
performed in accordance with university procedures. (See also Hazardous
Communication Program, UPPS No.
04.05.05).
b. Confer
with the Environmental Health, Safety and Risk Management to assure that their
department’s hazardous materials and waste management practices conform to
applicable regulations and policies.
c. Assure
that personnel and students who are involved in the acquisition, handling, use,
experimentation, or disposal of hazardous materials or waste are properly
supervised and trained. This includes ensuring that these individuals use
appropriate protective clothing and equipment, are informed about the materials
involved, and know proper spill control prevention procedures.
d. Assure
proper identification of waste chemicals, containerization, labeling, and
storage within the department.
e. Report
hazardous chemicals to be processed for disposal to EHS&RM for coordination
of pick up, storage, transport, and disposal. To facilitate removal and
disposal of the hazardous materials or waste from the work area the following
requirements must be met:
1) Prepare a Chemical Removal Request
Form (Attachment
II Waste Pick Up) listing each chemical item to be disposed of. The
request form will be forwarded to Environmental Health, Safety and Risk
Management.
2) Unknown chemicals will have to be
tested to characterize the waste stream.
f. Designate
a departmental hazardous waste coordinator.
05.03 Environmental Health Specialist (EHS) –
designated EHS&RM personnel may perform a variety of duties associated with
the University’s Environmental Health and Safety Program. With regard to
the management and disposal of hazardous materials and waste, this may include the
following:
a. Check the Waste Chemical Data Sheet for
completeness, identify the proper waste stream, and prepare chemical labels (Attachment
III – Chemical Label) to be applied to the containers.
b. After assessment of the waste data, the EHS
will come to the work area to verify the chemical data and insure the chemical
is in a suitable container. If the chemical is ready for disposal, the EHS will
apply the chemical label to the container and arrange for removal of the waste.
06.01 All spills of hazardous materials or waste must
be immediately reported to Environmental Health, Safety and Risk Management. Spills
of hazardous materials will be handled in accordance with the instructions on
the respective MSDS (information provided with each chemical purchased from the
manufacturer).
06.02 All departments or activities with hazardous materials
and waste must have a spill prevention plan implemented within the work area.
All personnel in the work area will be familiar with the plan. At a minimum,
the spill prevention plan will:
a. Require posting of the following information
next to telephones that may be used to summon emergency assistance. This shall
include the:
1) name
and telephone number of the emergency coordinator (EHS&RM and
representative from the department);
2) location
of fire extinguishers, eye wash stations, and emergency showers;
3) location
of spill control material and cleanup supplies;
4) the
telephone number of the San Marcos Fire Department.
b. Require training of all personnel in spill
prevention and clean up procedures for the hazardous materials and waste being
generated;
c. Require availability of necessary spill
control materials to contain the spill;
d. Require use of personal protective equipment
(PPE) in the use and clean up of hazardous materials or waste;
e. Require personnel to report spills to their
supervisor, the University Police Department and to Environmental Health,
Safety and Risk Management.
06.03 A copy of the department or activity spill
prevention plan must be readily available to Environment Health, Safety and
Risk Management for their review and approval. It is suggested that consideration
be given to posting the spill prevention plan on the departmental web site.
06.04 Spill prevention plans may be specific to
individual departments or activities, or may be standardized for an entire
college or division or other area with common needs and activities. Standardization
of plans within colleges, departments, or areas can be beneficial to their
employees, as well as to Environmental Health, Safety and Risk Management.
08.01 Reviewers of this UPPS include the following:
Position Date
Director, Environmental Health, Safety October 1 E3Y
and Risk Management
Dean, College of Health Professions October 1 E3Y
Director, Student Health Center October 1 E3Y
Associate Vice President for Facilities October 1 E3Y
Associate
Vice President for Research October 1
E3Y
and
Government Relations
University
Attorney October
1 E3Y
This
UPPS has been approved by the following individuals in their official
capacities and represents Texas State policy and procedure from the date of
this document until superseded.
Director,
Environmental Health, Safety and Risk Management; senior reviewer of this UPPS
Vice
President for Finance and Support Services
President