Budgeting for Strategic Planning Priorities UPPS No. 03.02.10
Issue No. 1
Effective Date:
03/30/2009
Review: September 1
E4Y
01. POLICY
STATEMENTS
01.01
The
purpose of this UPPS is to document the University’s practice of allocating
resources in the annual operating budget to those priorities established in the
University Strategic Plan. Furthermore, it establishes policy and procedures
for:
a.
Linking
decisions regarding tuition and fee proposals submitted to The Texas State
University System Board of Regents to funding needed to accomplish the
University Strategic Plan,
b.
Linking
decisions regarding the allocation of available resources to the priorities
enumerated in the University Strategic Plan.
For the
purpose of this UPPS, tuition refers to Designated Tuition which is set by the
Board of Regents, Texas State University System. The fees described in this
UPPS are those enumerated in the Rules and Regulations, Board of Regents, Texas
State University System, Chapter III, section 1.4 as requiring Board of Regents
approval.
02.
PROCEDURES
FOR SUBMITTING TUITION AND FEE PROPOSED INCREASES TO THE BOARD OF REGENTS
02.01
Each
October, the Director of Budgeting prepares an estimate of funds available for
new allocation in the subsequent budget year. Current tuition and fee rates,
current enrollments and current legislative appropriations are used in this
estimating process. After review and approval by the Vice President for Finance
and Support Services (VPFSS), the VPFSS presents the estimate to the
President’s Cabinet.
02.01
The
President’s Cabinet reviews this estimate in conjunction with strategies
proposed to be implemented in the subsequent fiscal year per the University
Strategic Plan. If a shortfall in available resources exists and the
reallocation of existing resources will not provide sufficient revenue,
proposed increases in Designated Tuition and fees are developed for submission
to the Board of Regents at their November meeting.
02.02
When
considering proposed Designated Tuition and fee increases, the President’s
Cabinet may also consider the proposed impact of the increases on the need for
additional student financial aid, a comparison of the total cost of attendance
at Texas State versus in-state peer institutions and the impact of tuition and
fee increases in the next fiscal year on future potential increases in a
five-year planning horizon.
02.03
Prior
to submission of a proposed increase in Designated Tuition to the Board of
Regents, an open hearing with students must be held in accordance with State
statutes.
03.
PROCEDURES
FOR APPROVING NEW FUNDING ALLOCATIONS
03.01
In
May and June of each fiscal year, each vice president will review the
University Strategic Plan and the financial impact on their operations of strategies
to be implemented in the subsequent fiscal year. Each vice president will
prepare a prioritized list of strategic funding initiatives based on this
review of the University Strategic Plan. The Director of Budgeting will review
the lists to ensure that costs such as fringe benefits and maintenance and
utilities on requests involving facilities are adequately calculated.
03.02
Prior
to July 1 of each fiscal year, the President’s Cabinet will meet to review and
discuss these strategic funding initiatives and decide on the allocations to be
included in the proposed annual operating budget for the upcoming fiscal year.
In determining which strategic priorities can be funded, the President’s
Cabinet will include in the available funding those revenues from tuition and
fee rates previously approved by the Board of Regents, previously approved
legislative appropriations, including Statutory Tuition, and other Unrestricted
Current Funds, excluding Auxiliary Enterprises, revenues as estimated by the
Director of Budgeting as being available.
03.03
The
Director of Budgeting will document these strategic plan allocations and
document their link to the University Strategic Plan.
03.04
The
VPFSS will prepare a motion for approval of the Annual Operating Budget by the
Board of Regents for submission to the Texas State University System
Administrative Office (TSUS) by the due date assigned by that office.
03.05
The
Director of Budgeting will prepare a Summary and Analysis of the Annual
Operating Budget in the format prescribed by the TSUS and submit it
electronically to the Vice Chancellor for Finance at the TSUS by the same due date as assigned in
Section 03.04 above.
03.06
For
the purpose of determining the distribution of lump sum strategic plan
allocations made to the divisions, such as salary increase funds, new faculty
or staff positions or departmental maintenance and operations funding, the
Provost and vice presidents may adopt complimentary divisional Policy and
Procedure Statements (PPS). The Provost or vice president will report any such
subsequent allocations and their linkage to the University Strategic Plan to
the Director of Budgeting.
04.
REVIEWERS
OF THIS UPPS
04.01
Reviewers
of this UPPS include the following:
Position Date
Director, Budgeting September 1
E4Y
Associate Vice President
for September 1 E4Y
Institutional Effectiveness
05.
CERTIFICATION STATEMENT
This UPPS has been
approved by the following individuals in their official capacities and
represents Texas State policy and procedure from the date of this document
until superseded.
Director of Budgeting; senior
reviewer of this UPPS
Vice President for Finance and
Support Services
President