Absences for Religious Holy Days UPPS
Issue No. 4
Effective Date: 02/20/2009
Review: January 1 E4Y
01. POLICY STATEMENT
01.01 The purpose of this UPPS is to establish the policy and procedures governing student absences on religious holy days.
02.01 "Religious holy day" means a holy day observed by a religion whose places of worship are exempt from property taxation under Section 11.20, Tax Code.
03. PROCEDURES CONCERNING STUDENT ABSENCES ON RELIGIOUS HOLY DAYS
03.01 In accordance with Texas Education Code Section §51.911(2b), an
Institution of higher education shall excuse a student from attending classes or other required activities, including examinations, for the observance of a religious holy day, including travel for that purpose. A student whose absence is excused under this subsection may not be penalized for that absence and shall be allowed to take an examination or complete an assignment from which the student is excused within a reasonable time after the absence.
03.02 Students must notify the instructor of each class prior to their absence for a religious holy day. Students may obtain notification forms from the Dean of Students’ Office. The student should personally deliver completed forms to the instructor for each class. The instructor will sign and date the form, thus acknowledging notification. If the student cannot personally deliver the form to an instructor, the student should mail the form to the instructor by certified mail, return receipt requested. Ideally students should make every attempt to contact the faculty member at least two weeks in advance of the anticipated absence.
03.03 An instructor will not penalize a student excused under this section for the absence. However, the instructor may respond appropriately if the student fails to complete any missed assignments or examinations within a reasonable time.
03.04 Each instructor may establish additional procedures to accommodate the needs of students who are absent from classes to observe a religious holy day. These procedures must not conflict with the state law.
03.05 Coordinating Board Rules §4.4 (c) state if a student and an instructor disagree about the nature of the absence being for the observance of a religious holy day as defined therein, or if there is similar disagreement about whether the student has been given a reasonable time to complete any missed assignments or examinations, either the student or the instructor may request a ruling from the chief executive officer of the institution or his or her designee. The student and instructor shall abide by the decision of the chief executive officer or his or her designee. The academic dean of each college serves at the President’s designee to hear requests for decisions on these matters from either the faculty member or the student.
04. PROCEDURES FOR PUBLICATION
04.01 The list below outlines the notification policies and procedures for this UPPS:
a. By publication annually in the student handbook;
b. By electronic notification from the Dean of Students to all staff, students, and faculty members at the beginning of each academic year;
c. By the Provost and Vice President for Academic Affairs through publication in the Faculty Handbook; and
d. By the Registrar through other appropriate student publications.
05. REVIEWERS OF THIS UPPS
05.01 Reviewers of this UPPS include the following:
Associate Vice President for January 1 E4Y
Enrollment Management and Marketing
University Attorney January 1 E4Y
Dean of Students January 1 E4Y
06. CERTIFICATION STATEMENT
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Associate Vice President for Enrollment Management and Marketing; senior reviewer of this UPPS
Provost and Vice President for Academic Affairs